Much like the lead up to summer, there is a need for all desktops to be wiped during Easter Half Term. Important: Please back up all files on your desktop by Friday 4th April (THIS FRIDAY). Any files left on the desktop will be deleted, and we will not be able to recover them. Ensure that you have backed up any important files from your desktop to OneDrive or the network drives (such as your H Drive). Note: Staff and student Chromebooks will not be affected as they update automatically. Method 1: How to backup my desktop Highlight all the files on your desktop Open your H Drive or OneDrive Drag and drop the files into your H Drive or OneDrive Method 2: How to backup my desktop When on your desktop. Click Ctrl + A (This will select all the files on your desktop) Open your H Drive or OneDrive Press Ctrl + V (This will paste all the files into your H Drive or OneDrive)

If you manage multiple Outlook calendars, it’s essential to back them up before the Easter half term, as late as possible (Once saved any additional changes made will not be backed up) This step is not necessary for those who only use a single Outlook calendar, as it will be automatically moved during Easter Half Term. Users with multiple calendars must follow this guide. Additional calendars will not automatically move in Easter Half Term, and you must follow the steps in the video to export the calendar. After Easter Half Term, we can re-add the additional Calendar(s) to your new email account. Considerations: Before you watch the video below, please remember to only export your Calendar—not your entire email account, as your email will be automatically moved for you. Only Backup Calendar - 49 Seconds in the video below Video Tutorial Step by Step Guide At the top of the ribbon in classic Outlook, choose File. Choose Open & Export > Import/Export. Choose Export to a file > Next. Click Outlook Data File (.pst) > Next. Select the name of the email account to export, as shown in the picture below. Only information for one account can be exported at a time. Only export the Calendar. Choose Next. Click Browse to select where to save the Outlook Data File (.pst). Enter a file name, and choose OK to continue. Note: If you’ve used export before, the previous folder location and file name appear. Type a different file name before choosing OK. If you are exporting to an existing Outlook Data File (.pst), under Options, specify what to do when exporting items that already exist in the file. Choose Finish. Outlook begins the export immediately unless a new Outlook Data File (.pst) is created or a password-protected file is used. If you’re creating an Outlook Data File (.pst), an optional password can help protect the file. When the Create Outlook Data File dialog box appears, enter the password in the Password and Verify Password boxes, and choose OK. In the Outlook Data File Password dialog box, enter the password, and choose OK. If you’re exporting to an existing Outlook Data File (.pst) that is password protected, in the Outlook Data File Password dialog box, enter the password, then choose OK. After your email data is exported to a .pst file, it's portable! Once the Easter Email Migration is complete, you can import it to your new email account (@salterns.org) For further support, speak to IT who will be able to assist with any queries.

How to backup Microsoft Forms (Before Easter) Unfortunately, Microsoft do not provide a direct backup feature for Microsoft Forms. This means they can't be migrated automatically during the Easter Email Migration project. If you use Microsoft Forms, there are three steps you must manually complete for each of your Form you want to keep. Step 1 - Export your data and responses from each of your forms you want to keep - (BEFORE EASTER HALF TERM) Step 2 - Create a duplicate link for each of your forms you want to keep and add the duplicate links to a word document - (BEFORE EASTER HALF TERM) Step 3 - Send the links to IT so they can move them to your new account (BEFORE EASTER HALF TERM) STEP 1: Firstly, you must export the responses from each of your form. --- How to export Form Responses to Excel Open the Microsoft Form Go to 'View responses' Click on the Excel Document to the right of the screen Choose 'Download a Copy' Save the exported form responses for each of your forms somewhere in your OneDrive so you can access them after Easter Half Term. Repeat for all your forms you'd like access too after Easter Half Term. STEP 2: Secondly, you must create a duplicate link to each of your forms. You must ensure you do this for all forms you would like to migrate/move to your new account. (If you don't do this before Easter Half Term - You WILL loose access to the Forms. ---- How to create a duplicate of each of your forms 1. On each of your Forms, click the 3 dots (at the top right). 2. Click on 'Collaborate or Duplicate' 3. Where it says Share as a template. Click on 'Get a link to duplicate' 4. Click 'Copy' on the link it creates 5. Paste the link into a Word Document. STEP 3: Send the Word Document to IT so they can move the Forms to your new account. -If this step is not completed before Easter Half Term - You WILL loose access to the Forms. For further support, speak to IT who will be able to assist with any queries.

If you use Microsoft Sway for creating presentations or interactive content, it’s important to back up your work before the Easter half term to ensure you don’t lose any valuable projects. This simple step will help you keep your Sway content safe during the upcoming changes. Video Tutorial Step by Step Guide Open your Microsoft Sway Click the three dots at the top right Cick 'Export' Either Export to Word or PDF Once the Easter Email Migration is complete, you can populate your SWAY template on your new email account using the Word or PDF document. For further support, speak to IT who will be able to assist with any queries.

Logging into Arbor – during Easter Migration If you need to login to Arbor during Easter, you will need to do the following before the end of term Access the school Arbor sign on screen If you usually sign in with Microsoft – then during the Easter Migration this will not be possible. You will need to follow these steps to access your account before the end of term: Click “forgot your password” Then type your school email in and once email is received follow the guidance in the email. Once password is reset login to your Arbor account.

Accessing Classcharts – during Easter migration If you have enabled Sign in with Office 365 on your Classcharts account (Not on by default) you will need to do the following Access the Classcharts website - https://www.classcharts.com/account/login If you usually sign in with Office 365 – then during the Easter Migration this will not be possible. You will need to follow these steps to access your account before the end of term Click “forgot password” Then type your school email in and once email is received follow the guidance in the email. Once password is reset login to your ClassCharts account. Head to “account settings” Then “unlock your Office 365 account” You now have successfully unlinked Office 365.

3rd Party websites - Access over Easter if you forget your password (Check before Easter) If you need to access a website that you have signed up for, and you don't know the password, you will need to reset, or change the password reset option to a different email or method. Any password reset requests that get sent over the Easter migration, will not be delivered to you until the start of term (or when you receive your new login and email address) If you need help or guidance on this please contact your IT Team for support.

Pinned emails will not be pinned once the migration has happened. To make sure you don’t lose these vital emails in the list of countless emails in your inbox, you can save these to a folder. To do this: Right click a pinned email Click ‘Move’ Click ‘create new folder’ Give the folder a name Click ‘Save’. This will move the email into a folder which you can find on the left-hand side taskbar. To move additional emails to this folder Right click an email click ‘Move’ select the pinned email folder you just created. TIME SAVING TIP: If you select multiple emails, you can right click, press ‘Move’ and select the folder, all selected emails will move into that folder.

This guide only affects Microsoft Edge users and not Google Chrome. There are two steps to this guide: Step 1 - Export favorites/bookmarks from Microsoft Edge Step 2 - Export passwords from Microsoft Edge Step 1 How to export favorites/bookmarks from Microsoft Edge 1. Click on the three dots on the top right hand of your screen 2. Then choose favorites 3. 4. Export Favorites 5. Do not change the name of the file 6. Save the file to your H: Drive Step 2 How to export passwords from Microsoft Edge 1. Click on the three dots on the top right hand of your browser 2. Click on 'Passwords' 3. Click on the three dots 4. Click 'Export Passwords' 5. On the pop up - Click 'Export Passwords' 6. Type your PC password 7. Do not change the name of the file 8. Save the file to your H: Drive

During Easter Half Term, classroom/desktop PCs will not be accessible. Staff and students must work from a Chromebooks using Google Drive, Classroom, Docs, Sheets, Slides, etc. If you are planning to use the interactive teacher screens in a classroom to share classroom material, please follow the guides below. There are two models of Interactive Screens: Promethean and SMART. Refer to the tables for the classrooms where each model is located and follow the respective guide. GUIDE 1 - How to screenshare from a Promethean Interactive Screen using PROMETHEAN SCREEN SHARE - GUIDE 2 - How to screenshare from a SMART Interactive Screen using ESHARE - Promethean Which classes have a Promethean Interactive Screen using PROMETHEAN SCREEN SHARE? School Name Classroom Admiral Lord Nelson School Hums 1 to 10 Trafalgar School All Classrooms How to screenshare from a Promethean Interactive screen. On a Chromebook open the Promethean Screen Share extension within Google Chrome - Then turn on the Promethean TV and select “Screen Share” from the control bar Copy the Panel ID from the TV – it will be 6 numbers this will then need to be typed into the Promethean Screen Share extension on the Chromebook Once you have typed in the 6 numbers to the extension, it will then show a green tick, this means it is now connected. Type in your name and then press “Continue” Now you will need to select the relevant tab e.g. entire screen or a specific window. Don’t forget to share system audio you will need to select the box. Click “Share” On the TV select the username and click “Share” at the bottom on the TV SMART Which classes have a SMART Interactive Screen? School Name Classroom Admiral Lord Nelson School All original building classrooms Trafalgar School Compass Kitchen How to screenshare from a SMART Interactive screen using ESHARE. Open ESHARE on your Chromebook - On the Interactive Screen, Change the source to 'Android' - It will likely be on HDMI Now select 'Apps' > 'EsharePro' The Interactive Screen will look like this Make a note of the IP Address (The numbers in this format: Example: 192.192.192.192) & Password on the screen (Example circled in photo above) On the Chromebook, enter the IP Address Then enter the password Now select 'Entire Screen' You are now sharing your Chromebook screen to the Interactive screen Troubleshooting Steps If the above is not working - Make sure your Chromebook is on the ALNS-CHROMEBOOK-24 Wi-Fi To do so: Navigate to the bottom right of your screen and click on the three curved lines. This will open the control centre Check the box shows 'ALNS-Chrom....'